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A Guide to Registering and Managing Your Suppliers

Keeping track of supplier information—contact details, addresses, and order histories—can be a challenge when it's scattered across emails, notes, and old invoices. Centralizing this data in Veetz not only simplifies your procurement process but also builds a reliable database for your clinic's operations. A well-managed supplier list is your first step towards smarter inventory control and stronger business relationships.

This tutorial will guide you through the process of adding and managing your suppliers within Veetz, ensuring you always have the information you need right at your fingertips.

How to Find the Suppliers Section​

Getting to the supplier management area is simple:

  1. In the main sidebar, click on Product Management.
  2. From the menu that appears, select Suppliers.

This will take you to your supplier list, where you can see all your registered contacts and companies. To add a new one, click the green + ADD NEW button.

Veetz Supplier Explore Screen Image: The main screen listing all registered suppliers.

Filling Out the Supplier Details Form​

The supplier form is designed to capture all the essential information in a clean, organized way. Let's walk through each field.

Veetz Supplier Details Screen Image: The form for adding or editing supplier details.

  • Photo: Upload a logo or image for the supplier. This visual cue makes it easier to identify them in the list at a glance.
  • Is this an organization?: Use this toggle to specify whether the supplier is a company or an individual (like an independent sales representative). This helps tailor the available fields.

Supplier Information​

This is the core contact information for your supplier.

  • Name: The official name of the company (e.g., "HealthyPaws Pharmaceuticals") or the full name of the individual contact.
  • Contact Person: The name of your primary contact at the company (e.g., "Sarah Thompson"). This is the person you typically call or email for orders.
  • Email: The direct email address for placing orders or asking questions.
  • Country Code & Cell Phone: The primary phone number for the supplier.
  • Additional Notes: A flexible space for any extra information you need to remember. This is perfect for things like account numbers, specific ordering instructions, or delivery days (e.g., "Supplier of veterinary vaccines and medications. Orders must be placed before Tuesday for Friday delivery.").

Address​

Enter the physical or mailing address of the supplier. This is useful for correspondence and for understanding shipping origins.

  • Street Address
  • City
  • State / Province
  • Postal Code
  • Country

Saving the Supplier​

Once you've filled in all the details, simply click the SAVE button at the top-left corner. Your new supplier will be added to the list and will be available to be linked as a "Primary Supplier" when you add or edit items in your catalog.

Next Steps​

With your suppliers registered, you can now link them to products and services in your catalog. See our tutorial: Managing Catalog Items.

If you encounter any difficulties during this process, do not hesitate to contact our support.